We cannot choose between removing or archiving the contentĬleaning up the folders using sweep rules.

Using Empty folder functionality comes with some limitations: # Replace with the shared mailbox address You can use a direct link to go to the storage section in a shared mailbox. In the shared mailbox tab, we need to repeat the process described in Emptying folders from OWA We need to click on our profile picture and then choose Open another mailbox: What if we want to do the same for a shared mailbox?įirst of all, we need to have Full Access permissions over the mailbox. The method described above shows the step to empty folders in the personal mailbox. While the folder cleanup is being processed, we can repeat the process for other folders. The screenshot below shows that we submitted the cleanup request correctly. If we have multiple folders with the same name, let's be careful! We can also rename the folder before cleaning up. We'll see the dropdown to choose a time range for cleanup: In the right pane, find the name of the folder we'd like to clean and choose the Empty link (5). In Settings window, choose General (3) and then Storage (4): Once we're signed in go to the gear icon (1) and click View all Outlook settings (2): The steps to use it are demonstrated below: Outlook Web Access provides an interface to remove all the emails folder by folder.

Managing incoming emails using inbox rules.

Archiving the mailbox using Clean Up Old Items.

Archiving the mailbox using AutoArchive.

Applying archive policy to a folder using Outlook.

Applying archive policy to a folder using Outlook on the web.

Cleaning up the mailbox using archive and retention tags.

Cleaning up the folders using sweep rules.

Keep that in mind.įor this demonstration, we'll use Exchange Online mailbox. Enabling archive will move all emails (and other items) older than 2 years to archive. It's necessary if we want to move emails to the archive.Īrchive policy defaults to 2 years. The archive is not required, if we plan to delete emails. Follow Enable archive mailboxes in the compliance center if you don't have it PrerequisitesĮxchange Online ( and Exchange Server support some of the features) This blog post describes 6 ways to clean up Outlook mailbox in Exchange Online.

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